01.04.2026
If you wish to apply, please click on the cover letter link above to complete, and email it to [email protected], alongside your CV.
CLOSING DATE: 8th May 2026
INTERVIEWS WEEK: 18th May
Deputy finance and course administrator
Oxford Centre for Education and Research in Palliative Care
Title role: Deputy finance and course administrator
Employer: Oxford Centre for Education and Research in Palliative Care charity
Hours: 22.5 hours per week
Term time working considered
Contract: Substantive
Pay: £28,000 full-time (Agenda for Change: Band 4 equivalent)
Responsible to: Senior Administrator, OxCERPC
Annual leave: 25 days plus bank holidays (pro rata)
Location: Sobell House, Churchill Hospital, OUHFT, OX3 7LE
Office based role on site for probationary period and then variation to be agreed.
Role:
We are seeking a highly organised and proactive administrator to primarily support departmental financial administration, with additional responsibility for supporting the delivery of the educational programme.
The successful candidate will work with the administration team, Education Lead, Director, IT support, and management accountant.
Key responsibilities:
Financial Administration:
- Working as part of the finance team
- Record and track transactions
- Assist with preparing course budgets and annual budget
- Manage contracts and support account preparation.
Funding Applications:
- Support the preparation and submission of funding applications.
Departmental Support:
- Provide general administrative support across the department
- Hospitality and support for both online and face-to-face educational programmes.
Management/Board Assistance:
- Offer administrative support to the management team and Board of Trustees.
Marketing support:
- Offer support for marketing, including website maintenance and social media management.
In collaboration with other team members:
- Finance administration: As in key responsibilities and as requested after probationary period
- Course Coordination: support the delivery of education, gather educational resources, liaise with speakers in advance of courses, ensure the needs of the participants, the chair and the speakers are met, accurately track course participant details, greet participants, arrange refreshments, provide IT support, and undertake post-course follow up activities such as collating participant feedback.
- The Team: Attend weekly team meetings, liaise with all members of the team to ensure smooth running of the administrative service, be flexible in supporting the team’s needs during periods of heavy workload or when other team members are unavailable, be available to support off-site courses which may involve a small amount of evening and weekend work and will be agreed in advance.
- Facilities: Contribute to maintaining the Study Centre’s environment, manage room bookings.
- Meeting Preparation: Prepare for meetings, including taking minutes and filing records promptly.
- Technical Support: Assist with audiovisual and video conferencing equipment as needed.
General Responsibilities:
- Deal with all enquiries in a professional and welcoming manner.
- Monitor email and other channels of communication within the department.
- Prioritise daily tasks and work independently with minimal supervision.
- Participate in annual appraisals and provide feedback for team appraisals when required.
- Treat everyone respectfully, valuing equality, diversity and inclusivity.
Oxford Centre for Education and Research in Palliative Care:
Structure, Governance and Management
Education has been a part of the Hospice since it was opened in 1974. OxCERPC charitable company is governed by its Memorandum and Articles of Association which were adopted on incorporation on 1st April 2017. OxCERPC is registered as a charity with the Charity Commission.
The Board of Trustees currently comprises a chairperson and 4 Trustees. The Board of Trustees meets four times a year. All policy and strategy decisions are formally tabled for approval at the Trustees’ quarterly meetings. Decisions concerning the day-to-day running of the Charity are delegated to the director and education lead, working with the senior administrator, finance administrator, IT lead and finance manager.
